Office Coordinator (2) (Part-Time)

Organization: Juneteenth of Buffalo, Inc.
Position Type: Part-Time

Schedule: 20 hours per week, approximately 4 hours per day
Typical Hours: Flexible, generally 10:00 AM–2:00 PM or as needed
Compensation: $16.00 - $20.00 per hour (Determined by experience and qualifications)
Benefits: This position does not include benefits
 

Position Summary

Buffalo Juneteenth is seeking two dependable, organized, and community-minded Office Coordinators to support the day-to-day administrative operations of the organization. This part-time role is ideal for someone who is detail-oriented, professional, and able to manage multiple responsibilities in a fast-paced environment.

The Office Coordinators will serve as a key point of contact for visitors, callers, board members, and community stakeholders while helping ensure that office systems, records, communications, and materials are maintained effectively. This position plays an important role in supporting festival planning and administrative operations leading up to our huge 50th Anniversary Celebration Juneteenth 2026.

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Key Responsibilities

The Office Coordinator will be responsible for the following:

• Answer telephones, provide information to callers, take messages, and transfer calls to the appropriate individuals

• Retrieve calls from the answering machine and forward messages to appropriate staff

• Greet visitors and callers, respond to inquiries, and direct individuals to the appropriate person based on their needs

• Create, maintain, and update information in databases and office systems

• Use computers for a variety of administrative applications, including database management and recordkeeping

• Operate office equipment such as copiers, fax machines, and phone systems, and coordinate repairs when equipment malfunctions

• Maintain scheduling systems and event calendars

• Prepare monthly reports as needed

• Input receipts and transactions into accounting and recordkeeping software

• Conduct online research and locate needed information, including making copies of advertisements and materials related to past festivals

• Open, read, sort, route, and distribute incoming mail and other materials

• Maintain the visitor log

• Monitor and maintain inventory of office supplies

• Complete administrative assignments as directed by the President or designee

• Update forms and mailings related to Juneteenth sponsors, vendors, and volunteers

• Attend board meetings as needed

• Support other activities as necessary to enhance or advance the festival

• Be available for the entirety of Juneteenth 2026 weekend
   

Qualifications

Ideal candidates will demonstrate:

• Strong alignment with the values and heritage of Juneteenth

• Strong organizational skills and attention to detail

• Excellent verbal and written communication skills

• Professional and welcoming customer service skills

• Ability to manage multiple tasks and deadlines

• Comfort with general office technology, databases, and administrative software

• Ability to work independently and follow direction

• Reliability, professionalism, and flexibility

• Commitment to supporting the mission and success of Buffalo Juneteenth
   

Preferred Experience

Preferred candidates may have:

• Prior office administration, clerical, or receptionist experience

• Experience with scheduling, recordkeeping, and data entry

• Familiarity with accounting or bookkeeping support tasks

• Experience supporting events, community programs, or nonprofit organizations
   

Work Environment

This is a part-time position requiring regular in-office administrative support. Hours are flexible but generally scheduled during daytime business hours, with occasional additional availability as needed. Candidates must also be available during the full Juneteenth 2026 weekend.

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How to Apply

To apply for this position, please send your resume, cover letter and two references information to: buffalojuneteenthjobs@gmail.com

Application Deadline: April 3, 2026